Accounts Payable Specialist with French

For our client, a newly established GBS of a prestigiousluxury brand, we are looking for a professional Accounts Payable Specialist. As a AP Specialist with French, you will oversee the full invoice-to-pay cycle, ensuring high accuracy and compliance with global standards. You will act as the primary escalation point for AP queries, maintaining seamless collaboration with both internal partners and external vendors. In this role, you drive operational efficiency while ensuring all financial transactions align with company policies.

Oczekujemy

• Bachelor’s degree in Accounting, Finance, or a related field.

• Proficiency in English (C1) and French (minimum B2).

• 5+ years of experience in Accounts Payable within a GBS/BPO or finance environment.

• Strong technical proficiency in SAP, VIM, ServiceNow, and Excel.

• Proven track record in vendor management and stakeholder relations.

• Experience in mentoring team members, providing feedback, and fostering knowledge sharing.

• Hands-on expertise in invoice processing, reconciliations, and financial compliance.

• Solid understanding of internal accounting policies and control frameworks.

Agencja zatrudnienia – nr wpisu 47

ta oferta pracy przeznaczona jest dla osób powyżej 18 roku życia

Oferujemy

• Private medical care and group life insurance.

• Annual bonus and myBenefit platform (including Multisport).

• Allowances for internet and electricity.

• Increased PPK contribution (3% from the employer).

• Additional vacation days based on years of service.

• Hybrid work (2 days in the office / 3 days from home) in a modern Kraków-based office.

Zadania

• Manage the end-to-end vendor invoice cycle, handling complex items such as lease invoices, consignment stock, and self-billing.

• Perform 3-way matching (PO, GR, Invoice) and validate data accuracy before posting in SAP.

• Oversee manual and special payment requests, ensuring compliance with tax rules and payment block requirements.

• Resolve system exceptions (e.g., VIM) and investigate technical issues within the AP process.

• Act as the primary escalation point for internal and external queries, ensuring resolution within agreed SLAs via ServiceNow and email.

• Collaborate with procurement and business stakeholders to resolve Purchase Order (PO) and vendor discrepancies.

• Maintain a full audit trail for all transactions and post necessary correction or reversal journals.

• Ensure all activities align with internal control frameworks, segregation of duties, and legal requirements.

• Use a structured approach to identify and fix root causes of recurring issues, such as master data errors or workflow breakdowns.

• Propose and drive process optimizations and participate in User Acceptance Testing (UAT) for system updates.

• Coordinate team workload during peak periods and act as a first point of contact for the AP team’s complex cases.

• Support the onboarding of new joiners and share process expertise with junior team members.

• Partner with the AP Tower Lead to monitor capacity, mitigate risks, and highlight improvement opportunities.

• Provide backup support for other team members to ensure continuous operational flow.