Expeditor/Purchasing Agent

Your new role 

• Expedite all project equipment, materials, and documents in line with the expediting plan
• Monitor vendor engineering and manufacturing schedules, proactively addressing potential delays.
• Ensure reporting data is complete and accurate.
• Coordinate packing lists, delivery documentation, and any export-related paperwork.
• Issue all required release documentation as per the Project Execution Plan (PEP).
• Communicate with clients, vendors, and project teams to resolve expediting issues.
• Maintain project schedules through effective coordination using iPas MP or other reporting tools.
• Work with Vendor Quality Surveillance to ensure timely inspections and manage Non-Conformity Reports efficiently.
• Collaborate with logistics to arrange deliveries according to purchase order and Incoterms requirements.
• Close out all purchase orders in compliance with project-specific procedures.

What you'll need to succeed 

• Relevant technical qualification or trade qualification in relevant discipline
• 6+ years’ experience as an Expeditor with a proven track record
• High degree of technical aptitude and familiarity with various materials, fabrication processes and supply items
• Ability to confirm that delivery dates of materials and supply items comply with all requirements
• Ability to attain quality, cost and schedule objectives and strong deliverable focus
• Knowledge of preservation and packaging procedures to ensure that transported materials or items are free from damage and to ensure that materials or items to be shipped are marked, packaged and preserved in accordance with all requirements
• Working knowledge of SmartPlant system (or similar) is advantageous.
• Excellent understanding of project execution, especially materials management, scheduling, procurement, contracting, pre-operational verification, commissioning methodologies and risk assessment
• English- advanced
• Excellent communication, negotiation and interpersonal skills
• Knowledge of ISO 9000 and ISO 19011
• Knowledge and compliance with all regulations and legislative requirements

What you'll get in return 

• Stable employment based on a full-time employment contract in an established international company
• Necessary tools and equipment to perform your role
• Extensive training package
• Private medical care and life insurance
• Friendly, international work environment
• Opportunity to work on large-scale projects in heavy and processing industries
• Office-based work in a well-connected location in central Katowice
• Flexible working hours
• Clear career development path
• Cooperation with international teams

What you need to do now 

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

Hays Poland sp. z o.o. is an employment agency registered in a registry kept by Marshal of the Mazowieckie Voivodeship under the number 361.