Office Assistant

On behalf of our Client, we are looking for an organized individual for the position of Office Assistant, who will ensure the efficient and smooth day-to-day operation of the office. In this role, you will be responsible for providing ongoing administrative support to the team, managing the flow of documents, and overseeing office supplies and vendor relations. You will also become the first point of contact for guests and employees, ensuring a professional company image and a comfortable working environment. Apply now and grow your career in administration – we look forward to receiving your CV!

What we expect from you?

• educational background in HR, Psychology, Business Administration or related fields will be an asset
• prior experience as a receptionist or in related field would be an additional asset
• consistent, professional dress and manner
• excellent written and verbal communication skills
• fluency in English and strong communication skills
• fluency in Polish and strong communication skills
• competency in Microsoft applications
• aood time management skills
• able to contribute positively as part of a team, helping out with various tasks as required

What you can expect from us?

• employment based on a temporary employment contract, with a genuine prospect of transitioning to a permanent contract
• on-site work from the office located in the northern part of Kraków
• working hours: 8:00 AM – 4:00 PM
• benefits package (OK System/sports card, medical package)
• additional life insurance with PZU

Employment agency entry number 47

this job offer is intended for people over 18 years of age

What will your tasks involve?

• building/office maintenance (coordination with building representatives, building ticketing system etc.)
• parking (application + administartion of GBS parking spots)
• coordinating with the cleaning service Coordinating with coffee machines/water filters providers
• welcoming and assisting visitors to the office
• preparing meeting rooms Acting as the first point of contact in generic questions from employees
• panaging courier shipping and deliveries, receiving and sorting daily mail
• contact with vendors to solve any issues that may occur
• managing and maintaining office supplies and storage area
• administering office inventory Ordering coffee, tea, office supplies etc.
• acting as the first point of contact for employees and visitors, providing support with general office-related inquiries and welcoming guests to the office
• assisting with pre-boarding, onboarding and off-boarding activities
• assisting with benefit administration
• ad-hoc activities related to HR processes
• performing ad-hoc administrative duties
• assisting with a variety of administrative tasks including printing, copying, taking notes